It’s well known that i’m not much of a calendar/address book guy. i never kept a planner when i was in school, except for a few years in HS when i had to write down assignments. I never keep any sort of date book, calendar, address book, anything. usually this isn’t a problem. I have most of my contacts in gmail since i’ve been a long time user, and i can usually keep my social calendar straight by just force of habit.
Lately, this hasn’t been going so well. Part of it is that I have too much stuff to do. Most of it is that i’m getting a little more scatter-brained, and the ole noggin just can’t remember stuff the way it used to. over the last 6 months there have been several instances where someone has emailed me about plans for that night, and i’ve realized that i planned something else because I just plain forgot about it. And of course i feel bad, but this has to stop.
So what’s a calendar phobe to do? I already had several shared google calendars, so i decided to try to use those. I like Google Calendar, but i really wanted something that could sync with my N95, and it’s not easily apparent on how to do that. (and by easily apparent, i mean, “there’s a huge honkin’ button somewhere that says: ‘SYNC TO PHONE’.”)
So i went to iCal. I was able to subscribe to my google calendars, and easily add new events from my desktop. sync’ing between different computers would be easy enough (and require a .mac account), but i only really use my work laptop, my personal laptop is being slowly transformed into a music studio, though i feel like i may be better off getting a low cost PC laptop and tricking it out for that purpose, with a large screen etc… but that’s a different discussion.
sync’ing my calendar with the N95 was really easy. iSync needs a plugin to handle the N95, but once you have it, it syncs perfectly.
Of course, as I was syncing calendar, i noticed that all my contacts were going from my phone to my computer. I liked this, it’s a nice little backup. but that got me thinking, maybe it’s time to actually put all my contacts in one place.
I’ve been using gmail for email since 2003, so a LOT of my email contacts are in there. i’ve got about 500 email contacts and another 250 people on my phone. Honestly i probably use about 100 of these total, there’s tons of people on my phone i can’t remember, and a good amount of my email contacts turned out to be craigslist housing search people.
In any event, once i had everything in Address book, i had to find a way to merge them, since some people show up multiple times (Alex Rainert is the worse offender). there’s a function called “check for duplicates”, which found 63 dupes and merged them. Of course, what it actually did was overrwrite one of the emails with the other one, add the phone number, and get the name messed up, which is shockingly NOT what I wanted. grrr…
then i decided to see what would happen if i re-synced with my phone. I was worried about having extra contacts without phone numbers in there, so i tried a test case. i removed all contacts from address book, saved them, and then tried syncing again, assuming that it would take the contacts from my phone and put them back on the computer. unfortunately, what it really did was wipe out all my phone contacts. awesome.
not to worry, at this point i just reloaded all my saved contacts, and did another sync. grrr… now i had 450 contacts, 200 without phone numbers. annoying. this is exactly what i was hoping to avoid. Luckily, a quick search revealed that in the preferences in iSync, there’s a buried option that lets you only sync those contacts who have phone numbers:

brilliant! so i did that and now my phone is back to where it started. 2 hours later.
As for my contacts, it appears that i’m going to have to go through and manually merge all of them to get what i really want. this isn’t a terrible idea, i can add full names and be more discerning about who to keep and who to delete. after last night i’m up to letter “j”. sigh.
the morale of the story: never organize yourself ever.